Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. The only approved events scheduled in GPCs on university final exam days are: Faculty and staff can use the Room Scheduling System to search for available GPCs then call or email our office to request reservations. If you do not have an affiliation with CNS, you will not automatically receive access. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. Requests are processed within 1-2 business days. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. 4 moveable tables on wheels, 16 chairs, extra chairs in room. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. WCP doesnt provide parking. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. The space is managed by Student Activities. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. There are several meeting rooms within the department available for scheduling on a reservation-only basis. After hours, see the students at thefirst floor Information Desk. Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. This means that your group has not used the reservation system yet. Please note that all SSB meeting rooms are self-serve. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. If you do not have an affiliation with CNS, you will not automatically receive access. Our office does not have linens or decorations for events in the WCP. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. PO Box 7216, Austin TX 78713-7216. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. Select Browse to view available rooms. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. A group that is more than 15 minutes late forfeits the reservation. Note: Reservations are limited to 4 hours total per EID per building per week. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Built in screen. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. What do I do if I do not see my name under the contact list? Need to find a space for a meeting or event? Projector, Media Console, Doc Cam, Classroom. 30 minutes) so adjust accordingly. The times for setup vary depending on room. The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Keep in mind that this message may appear even if it only conflicts by a small fraction of the time (ex. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Priority is given to FAC building occupants. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. This room does not have a door for privacy. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. They include movable furniture, Reserve a room. Login using your UT EID. Please submit forms a minimum of two weeks prior to the event. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Wait to enter a GPC if a class or exam is in progress. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. You'll be required to submit a form to use the space. Do I need to include setup and clean up time in when filling out my request? The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. See a complete listing of room descriptions, including furniture and equipment. Reservations will include a 15 minute set up and clean up. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. The University of Texas at Austin, Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. Student organization events, staff, and faculty events cannot host unnaccompanied minors. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. Share details about room changes with all meeting/event attendees. All others will be declined. This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. The University Unions catering is the buildings preferred caterer. These rooms are maintained in part by those who use them. A group is defined as two or more students. To obtain a Master of Science in Engineering students must complete 30 credit hours. If so, you will need to download and install this app to use AirMedia. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. 512-471-4357help@education.utexas.eduASE, CPE, ECJ, EER, ETC Some rooms will require online reservations and some are open on a first-come first-served basis. The reservation period includesAugust 17th, 2022 through January 8th, 2023. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 Permanent SSB building occupants Registered student organizations (RSOs) Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. Reservations. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. NO. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Cockrell School of Engineering Hotline This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Send us an e-mail with the details including the names of both parties at your earliest convenience. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. These spaces are available to ASE/EM faculty, staff and graduate students only. In addition to this, the WCP food Waiver and EHS form is required. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. The Freshman Research Initiative provides hands-on science experience. Reservations are limited to 4 hours total per EID per week. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Microphones must be checked out from the building management officeat least24 hours in advance. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). POB's Avaya Auditorium and conference rooms are reservable as-is. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). You will be contacted via e-mail about your approval status. Our office does not provide decorations for clients. A reservation for November 2015 could not be accepted at that time. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. See below for details. Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. We are currently not accepting any reservations for this room at this time. Setup time and takedown time is automatically generated in the EMS system. The PCL Group Study rooms are reservable spaces for groups of 2 or more. Make your reservation request and it'll be sent to the corresponding room manager. Learn more about our instrument reservation process below. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Reservations outside of these dates will not be accepted. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. If a resolution cannot be reached, locate a nearby available room and use it. Our new reservation software is now live! 2.122 Convocation Center. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Are there any parameters on reserving the Black Box Theater? Carry your reservation confirmation with you to your event. My organization is not listed under the clients, what do I do? Please bring your own device (laptop, iPad, etc.) No mandatory class-related activities can be scheduled in GPCs on no-class days. Why do I get the Conflicts with another booking message? (A one week period is defined as Sunday through Saturday at midnight.). The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. Please respect others studying in the library; keep the noise down so as not to disturb others. ASE Meeting Spaces Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. Are there any restrictions on the dance rehearsal space? These spaces have special policies and are of higher demand. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA If it is showing as "web request," your reservation is still pending. Computational Engineering and Sciences- A.C.E.S. outdoor space. There are two catering options. Priority is given to FAC building occupants. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. Please keep in mind the building opens at a later time on weekends. These are outlined in our policies and procedures. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Study rooms in the PCL Scholars Commons are forgraduate students only. Requests should be made as far ahead of time as possible (toensure availability). If your room is not open, contact Facilities Service Center line at 471-2020. Failure to do so may hinder future reservation requests. STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Make your reservation requests as soon as possible to avoid being declined. Seminar Room with tables, chairs, and chalkboards. Click here to reserve space. Decorations are fine but with certain parameters. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. Supplies for meeting rooms may be found in the SSB Management Office. No more than 4 1-hour reservations may be made within one 24-hour period. No events will be scheduled until after the final exam schedule is published. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. There are many reasons why your room is not showing up. Approved events must request room reservations through our office. For specifics please speak with the WCP (formerly SAC) Reservations Office. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Visit the meeting rooms page to view a list of rooms. Yes. College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. The form can be downloaded from Box. College of Pharmacy Registered student organizations must contact the Dean of Students Student Activities. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. This means that the time of your event is outside the determined building hours. Can I make a reservation for more than two semesters in advance? Due to construction this space cannot be reserved at this time. Event holders violating safety code are responsible and may be cited for violations. For more information on the spaces please visit the Reservation Guide. Hours of Operation: If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. Food is only allowed in POB if catered from O's Campus Cafe. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Outdoor Room Reservations. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. Setup in all rooms includes tables and chairs only. Departments and RSOsmustfurnish their own laptop. College of Natural Sciences The University Unions serves to meet your meeting and event needs. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. Be approved reoccurring room requests are for current universitystudentsonly. * organization events, and... 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